Plan and schedule emails with calendar view

Calendar view gives you a bird's-eye view of your entire email marketing schedule—sent emails, scheduled emails, and drafts with a saved date—all in one place.

No more pen-and-paper tracking. You can spot gaps in your schedule, see when emails are too bunched together, and drag things around to find a better rhythm. All without leaving Flodesk.

Note: Calendar view shows campaign emails (newsletters) only. Calendar view is not available for checkouts, forms, and workflow emails.

On the Emails page, look for the calendar icon in the top right corner next to the card and list view icons. Click it to switch to the calendar view.

Flodesk saves your view preference, so the next time you visit the Emails page, you'll land right back in calendar view.

Once you're in calendar view, you can toggle between month view and week view depending on how much detail you need.

• The Month view gives you the full picture. It’s great for planning ahead and spotting gaps in your schedule.

• The Week view lets you zoom in and see exact send times, and gives you more control when rescheduling emails.

Not every email in your account will appear on the calendar. Here's what does:

• Sent emails: any campaign that's already gone out

• Scheduled emails: campaigns with a confirmed future send date

• Drafts with a saved date—but only if the draft was:

  • Duplicated from a sent or scheduled email

  • Duplicated from another draft that already had a date saved

  • Created directly within the calendar view

Drafts that don't have a date saved, or that were created from scratch outside the calendar, won't appear. They aren’t lost! You can still locate them when switching to card view or list view.

There are a few ways to create a new email directly from the calendar view page

Click the main create +New email button at the top of the page to start a new email from scratch. Once you finish the send flow, you'll be brought back to your calendar.

Important: If you don't have a date saved for this newly created email, it won’t appear in the calendar. But the email is still visible and accessible from the card or list view.

1. Hover over an empty space on any future date. A plus + icon will appear.

2. Click the plus + icon to create a new draft for that date.

3. When you're ready to edit, click the draft and click Edit on the email card. You'll be taken to the email template gallery selection page to choose a design.

4. To confirm and officially schedule it, go through the normal schedule flow from within the draft.

Heads up: You can't add an email to a date that's already passed.

You can drag scheduled emails and drafts to a new spot on the calendar.

• In month view: Drag the email to a new date. The time of day stays the same, only the date changes.

• In week view: Drag the email to a new date and/or time. Times snap to 60-minute increments.

A couple of things to keep in mind:

• Sent emails can't be moved. Once it's out, it's out.

• If an email is mid-send (sending in progress), it can't be rescheduled.

Want to resend a past campaign or use one as a starting point?

1. Click on any email in the calendar to open the email card preview.

2. Click the three-dot menu to see your options.

3. Select Duplicate.

4. A copy of the email will appear in the calendar with the same date and time as the original.

If the original was in the past, the duplicate will also appear on that past date. You will then have two options:

1. Drag the email to reschedule it to a date/time in the future from the Calendar itself

2. Open the email to edit the draft, and get to the send now/send later page

   1. Choose Send now

   2. Change the scheduled date from a past date to a future date

By default, the calendar week starts on Sunday. If you'd prefer Monday, you can update this in your account settings.

Go to Account Settings > Account overview > Calendar card and choose your preferred start day. This setting applies to the calendar view across your account.

Can I use the calendar view to see all of my drafts?
Not quite. Only drafts with a saved date and time appear in the calendar, specifically ones that were duplicated from a sent, scheduled, or dated draft, or created directly within the calendar. Drafts you started from scratch without a date won't show up in the calendar view, but you can find them by switching to card view or list view.

Can I change the send time from the calendar?
In the week view, you can drag an email to a new time slot. In the month view, you can only change the date. To update the send time, you'll need to open the email and go through the schedule flow.

What happens if I duplicate a past email?
The duplicate will appear on the same past date as the original. To send it, you'll need to open the email and either send it now or reschedule it to a future date.

Will changing my time zone affect my scheduled emails?
The calendar always displays in your account's time zone, so if a scheduled email was set using a different time zone, you'll see it converted to your account's time zone.

For example: if your account is set to Pacific time and you scheduled an email for 9:00 am Eastern, it will show up at 6:00 am Pacific in the calendar. Within the send flow, it will still say 9:00 am Eastern. It's the same moment in time—just shown in your account's time zone so the calendar has one consistent point of reference.

I created an email directly in the calendar. Why doesn't it have a template yet?
When you add a new email to a date from within the calendar, it's created as a blank draft first. The first time you click "edit," you'll be taken to the template selection page to choose your design.

Can I see checkouts or forms in a calendar view?
No. Calendar view shows campaign emails (newsletters) only—sent, scheduled, and qualifying drafts. Checkouts, forms, and workflow emails aren't included.

Where did my card/list view go?
It's still there! Click the card or list view icons next to the calendar icon at the top of the Emails page to switch back anytime.

Does the week start day setting affect other parts of Flodesk?
The week start day is a global setting, so it may also apply to scheduling components elsewhere in your account, depending on your settings.